The Flying Seagull Project | Jobs
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Freelance Financial Administrator

We are looking for a freelance Finance Administrator/Bookkeeper to help maintain the charity’s records of financial transactions by establishing accounts; posting transactions and making payments as required to support the business functions and ensure legal requirements and compliance.

This contract will require approximately 18 hours weekly, time to be split between our office near Bank Station and home.

Job Duties

  • Develop system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
  • Maintain subsidiary accounts by verifying, allocating, and posting transactions.
  • Balance subsidiary accounts by reconciling entries.Process expense reports and reconcile receipts that are provided from teams working abroad.
  • Oversee Gift Aid to ensure all available funds reach the charity.
  • Maintain general ledger by transferring subsidiary account summaries.
  • Balance general ledger by preparing a trial balance; reconciling entries and management reports monthly.
  • Maintain historical records by filing documents.
  • Oversee bank accounts and full financial duties which also include PayPal.
  • Liaise with the Charity Accountants /Independent Examiners ensuring regulatory requirements are fulfilled.
  • Prepare financial reports by collecting, analysing, and summarizing account information and trends.
  • Comply with UK Government legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
  • Contributes to team effort by accomplishing related results as needed.
  • The role involves dealing with the accounting records of both the Charity and the Trading Subsidiary.
  • Establish implement and maintain correspondence with donors – this will include sending receipts and answering financial questions.

Skills and Qualifications

  • Experience with QuickBooks accounting software, including payroll functions (PAYE).
  • Experience developing standards
  • Analysing Information
  • Dealing with Complexity
  • Reporting Research Results to management
  • Data Entry Skills
  • Accounting
  • Attention to Detail
  • Confidentiality
  • Thoroughness
  • And a team-player willing to help in any way needed.

How to apply

Please email a copy of your CV and covering letter to Tony Mason ( with “Freelance Financial Administrator” in the subject line. The closing date for applications is 3 August 2018.